Beaulieu Challenge – Terms and Conditions


The Terms and Conditions detailed below apply to all entrants participating in Beaulieu Challenge organised and operated by Beaulieu Challenge Ltd. Completion of an entry form or purchase of an entry by every participant acknowledges acceptance of these Terms and Conditions by the participant.


Event bookings


1. Cancellation by client

1.1. Cancellations by the client are non-refundable.


2. Cancellation by Beaulieu Challenge

2.1 In all circumstances Beaulieu Challenge will endeavour to make sure the event goes ahead as planned. Beaulieu Challenge reserves the right to cancel any event, due to extreme weather conditions. In such a event, each participants entry with be automatically moved to the rescheduled event. No refunds will be offered.


3. Booking amendments

3.1 Names can be changed up to 14 days prior to the event commencing.


4. Personal details

4.1 Payments are made using an approved secure payment system. Beaulieu Challenge does not hold any payment details from any payment transaction.

4.2 We require you to register your Personal Data in order. Please ensure you check details provided for accuracy so we can ensure effective communications with you.




Riding Terms & Conditions


1: The participant accepts that the event they are entering is either competitive, or non-competitive.


2: The participant is fully responsible for their actions whilst attending the event. This includes the event centre and during the mtb/trail run itself. Beaulieu Challenge does not accept responsibility for the actions of the participant nor the consequences of such actions.


3: Each participant, upon signing the registration form, agrees that they are physically and mentally capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.


4: The Event Registration Form must be completed by a person aged 18 years or over. Evidence of age may be requested. The event is only available to mtb/trail runs over the age of 18.


5: Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation.


6: It is mandatory that all mtb/trail runs wear a safety approved cycling helmet complying with latest standards. Any mtb/trail run not wearing a helmet will not be covered by the event insurance and will be disqualified from the event and could be liable for damages if involved in an accident on that basis. The mtb/trail run must accept this as a condition of entry. Beaulieu Challenge reserve the right to refuse entry to the event to anyone with inappropriate equipment or clothing.


7: The participant confirms that the cycle/bike they are riding for the event and all of their equipment is of a suitable standard and state of road/trail worthiness. In particular, the ability to complete long distance, and over very hilly terrain on the event.


8: During the event there will be warning signs at appropriate points on road/trails. Absence of these signs does not signal there are no dangers approaching and it is the individual mtb/trail run’s responsibility to make a decision regarding whether to mtb/trail run a section or not. The marking of the route does not necessarily indicate that the trail or road/trail is mtb/trail runable and the participant is deemed to make their own decision about whether to proceed on bike, foot or not at all.


9: The Participant agrees to receive pre and post event communications from Beaulieu Challenge email. Emails can be unsubscribed with ease, but doing so prevent all future event updates being sent.


10: Any marked route is shown for guidance only and Beaulieu Challenge do not insist that you use the route shown. Therefore, if the mtb/trail run chooses to mtb/trail run a section, it is entirely their own choice. If they choose a different route to avoid obstacles or sections they decide are beyond their capabilities, they do so entirely at their own risk.


11: You must obey all Highway Code rules. You are requested to mtb/trail run in no more than 2 abreast on public highways at all times. Please be aware of your fellow cyclists and any other traffic. Please always indicate your intention to stop or change direction. All cyclists must adhere to and obey the Highway Code, local By laws and laws of England, Scotland, Wales and N. Ireland where applicable and extend all reasonable courtesy to other road/trail and off road/trail users.


12: Beaulieu Challenge reserves the right to shorten or alter the published route at anytime. Participants do not have the right to claim a refund if the route is shortened.


13: mtb/trail runs must be considerate to other road/trail users. Upon seeing other users, such as horse mtb/trail runs and walkers, mtb/trail runs are required to slow down and pass with care. Where appropriate, mtb/trail runs should stop and wait at the side of the route for other uses such as horse mtb/trail runs to pass safely.


14: Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the mtb/trail run. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service in and outside the UK . If the situation arises that you are not capable of making the decision to call the emergency services, the mtb/trail run agrees that a member of Beaulieu Challenge team or a member of the public may call for them. In this situation, the mtb/trail run still accepts the costs and consequences of such actions.


15: Each participant agrees to assign and grant the right and permission for Beaulieu Challenge to use and publish any photographs/film/video/electronic representations and/or sound recordings of the participant on any Beaulieu Challenge activity. The participant hereby releases Beaulieu Challenge from any and all liability from such use and promotion. The participant hereby authorises the reproduction, sale, copyright, exhibit, broad/trailcast, electronic storage and/or distribution of said photographs/film/video tapes/electronic representations and/or sound recordings without limitation at the discretion of Beaulieu Challenge. The participant specifically waives any right to any compensation they may have for appearing in any of the photographs/film/video/electronic representations and/or sound recordings of the participant at an Beaulieu Challenge event.


16: The participants agree to return or call the event centre before the close of the and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the mtb/trail run.


17: Event entry fees can not be refunded. Entries can be transferred at the discretion of Beaulieu Challenge. An admin fee may be charged.


18: Beaulieu Challenge reserves the right to cancel any event, due to extreme weather conditions. In such a event, each participants entry with be automatically moved to the rescheduled event. No refunds will be issued.


19: No motorised or power assisted bicycles, including but not limited to EU legal e-bikes are permitted at any event without specific permission prior to entry.



Any information found on our website is intended for guidance purposes only. The website, price and availability of information is subject at our discretion to change without notice to you. Any such changes will apply to subsequent orders by you. However we provide a service to you as well as links to other websites on an “as is” basis. We make no representations or warranties of any kind (except when we are dealing with you as a consumer as defined in Section 12 of the Unfair Contract Terms Act 1977), express or implied, with respect to our website or the information, content, materials or products included in our site including without limitation, warranties of merchantability and fitness for a particular purpose. In addition, we do not represent or warrant that the information accessible via this website is accurate, up to date, uninterrupted or error free. You hereby expressly warrant that you are satisfied as to the suitability of the goods for your own specific purposes and that they are not sold to you on a trial basis.



KLM Prize Winners Terms and Conditions


Class of travel: Economy
Validity period: It is imperative that this ticket is issued before 30 November 2019 and travel completed by 30 June 2020.

Restrictions: The tickets are non endorsable / non negotiable / subject to seat availability.

Embargo: Weekend travel and certain periods of the year.

Visas: The onus is on the person traveling to sort out their own visa's at their own expense. Visa's do not form part of the prize.

In case of a dispute: The winner/s will be expected to submit their route from the Beaulieu Challenge 2019 45km MTB Distance from their GPS device. Failure to do so will result in disqualification from the prize category. Should the lead riders finish before the lead motor bike marshal, it will be considered that the incorrect route has been taken and you will be disqualified from the prize category.




VIDEO - 2017

The 10th Beaulieu MTB and Trail Run Challenge brought to you by like2bike, will be held at Riversands Farm Village on 9 June 2019. The event includes a 2km, 5km, 10 km, 25km and 45km MTB routes and 12 km,  6 km and 3km trail runs.